We are looking to find an administrative Assistant to support a team of Child Care Connect Licensing Officers and Supervisors in Calgary, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:
• Proofing and formatting word documents.
• Record and track information in Excel and create Pivot Tables.
• Answer phone calls, responding to email enquiries, provide applicants and the public with the appropriate documents and refer callers to the appropriate areas, and forward email packages.
• Create documents and memos as required.
• Data Entry of information into tracker and computer system.
• Organize events, coordinate meetings through Teams.
• Copy, scan, file and perform records management of physical and digital documents.
• Act as a point of contact for any clients.
• Take meeting minutes.
• Register applicant for workshop sessions.
• Issue Receipts.
• Transcribe phone voicemails messages into tracking systems.
• Triage phone calls when the new phone system is in place.

Additional information for Suppliers

Equipment requirements:
• Equipment will be provided by the Government of Alberta

The workplace will supply, equipment such as computers, software, printers, supplies, desk, chair and all necessary access and credentials to the Government of Alberta’s System.

As this is an onsite position the workplace will supply all required office space and equipment, including computers, software printers’ office supplies desk, chairs and the necessary access and credentials for the Government of Alberta System.

The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up and all other costs to perform the Services for the duration of the Contract.
• Working Hours: The work schedule will be full-time, Standard Hours of work are 08:15-16:30 Alberta time, Monday through Friday except for provincial holidays.
• Location: 4820 Richard Road S.W. Calgary
• Parking: Successful candidates will be responsible for their own parking. Public Transit is available in all locations. Some locations have paid public parking options.

Incumbency:
• There is no incumbent for this role and all other opportunities, the Ministry seeks the best person to fill the role.

Standard background checks required:
• The Supplier shall, prior to commencement of the Services, provide the province, on its request and at no cost to the province, with criminal record checks.

Mandatory Training Courses:
• Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security Awareness training. There may also be optional courses as well.

Anticipated Interviews dates
• Will be held between March 14-19th

Refer to the Job Posting attachments for the proposed form of contract application to this Contingent Resource Request

Scoring Methodology:
Financial/Pricing: 15%
Resource Qualifications: 30%
Interview Process: 55%

SUBMISSION MUST INCLUDE:
• RESUME
• ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
• THREE RESOURCE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCES SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETEED TO ADDIST WITH SCORING OF THE PROPOSED RESOURCE.