Description

Ontario Health assets including laptops and related equipment cannot be removed from the province of Ontario without prior written approval from Ontario Health.

Assignment Type: This position is currently hybrid. The team is currently in office once a month, and may be required in office more frequently, as required by Hiring Manager and/or Ontario Health.

Must haves:

• Minimum 5 years’ experience project managing electronic health-related projects, ideally with experience deploying clinical software systems
• Experience working in the public sector, preferably in a health care setting.
• Experience with and knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning and quality management)
• Experience with budgeting and financial management
• Excellent Communication skills both verbal and written, and strong stakeholder engagement skills
• Time Management, with the ability to manage tight deadlines and prioritize multiple projects
• Collaboration, coordinating tasks, and ensuring that everybody works together effectively, this also involves conflict resolution

Deliverables include, but are not limited to:

• Collaborate closely with the Ontario Health Privacy Team to establish an efficient process for conducting privacy impact assessments on all new/modified services, spaces, and/or service delivery modes.
• Take the lead in planning, coordinating, and overseeing internal privacy reviews, data privacy impact assessments, and external assessments.
• Work in collaboration with various programs to systematically review, update, and archive all corporate policies, ensuring alignment with privacy standards.
• Assess new applications and business processes that necessitate access to personal health information, ensuring strict adherence to privacy standards, legislation, and industry best practices.
• Planning & strategy development for replacement of acCDR and existing viewers 
• Provincial Clinical Viewer integration - planning/design/develop/UAT 
• Planning audit data migrations for existing clinical viewers 
• Change management preparation activities  
• Provincial Clinical Viewer Pilot 
• Provincial Clinical Viewer Roll out 
• Decommission of existing viewers  

Responsibilities:

• Provides project management on a large scale, complex, high profile and high risk project
• Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.

General Skills:

• Leads organizational development, strategy development, business planning, and Ministry funding requests.
• Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.
• Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met.
• Experience developing and managing project schedules, deliverables, and scope.
• Ability to promote I&IT project management best practices and adherence to standard methodologies.
• Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards.
• Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures.
• Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.
• Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.

Desired Skills:

• Professional certifications: Project Management Professional; Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge
• Demonstrated project management software skills and experience e.g. MS Project, MS Teams etc.
• College/University undergraduate degree in Health, Business or related discipline from a recognized institution or equivalent experience
• Knowledge of Healthcare Information Systems used throughout the province of Ontario
• Experience with health system business implementation and deployment projects
• Proven track record working with health care professionals; direct clinical data experience or experience working with clinicians would be an asset
• Experience in liaising with customers/stakeholders where customer service was a key focus to responding to queries, issues/risk management, etc.
• Relationship building, facilitation and influencing skills to successfully partner with internal and external stakeholders
• Ability to readily identify, assess and mitigate implementation and adoption issues
• Experience with and/or knowledge of change management, workflow analysis and redesign, business process integration, and/or evaluation/quality improvement, preferably in the health sector
• Experience operating in highly political environments and across various organizational cultures
• Working knowledge of privacy policies and legislative processes – Health Protection and Promotion Act (HPPA), Freedom of Information and Protection of Privacy Act (FIPPA) and Personal Health Information Protection Act (PHIPA) and associated Health Information Custodian (HIC) requirements
• Knowledge and understanding of Information Management principles, concepts, policies and practices
• Ability to make recommendations on the acquisition of software, hardware, and technology resources
• Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness
• Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
• Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas