Project Name: Digital Services – Digitization of Physical Records and File Management Support
Job Title: Records Coordinator

Scope:
Active File Management (AFM) provides digitization services and file management support, such as records indexing, sorting, filing and boxing across departments in the Government of Alberta (GoA) as part of the Technology and Innovation mandate to increase the availability of digital government services. To expedite the digital strategy, AFM needs to hire resources for digitization initiatives and other file management support across the departments wherein the project timeline varies depending on the volume of the records.

Duties:
• Applying file classification structure and retention schedules to records
• Records inventory / inputting data into spreadsheets or other templates using data entry tools
• Indexing, sorting, filing and boxing of paper records
• Verifying accuracy and completeness of data
• Scanning and sorting file documents according to established guidelines
• Lifting of up to 30 lbs. of weight of boxed records
• Familiarization with Microsoft applications such as but not limited to MS Excel, MS Outlook, MS Word
• Other duties as required.


Equipment Requirements:
Not applicable as work will be onsite.

Working Hours:
• Standard Hours of work are 08:15 – 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province.

Notes on Location:
• The expectation will be for the resource to work from the office from Monday to Friday.

Work Location :
Petroleum Plaza Building North Tower
9945 108 ST Edmonton AB
T5K 2G6

Incumbency:
• This is a new role.

Background Check Required:
Standard Background Check:
• The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.

Mandatory Training Courses:
• Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.

Anticipated Interviews Dates
• will be held between (July 25-July 30)
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 20%
Interview Process: 60%

SUBMISSION MUST INCLUDE:
• RESUME
• ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
• RESOURCE REFERENCES
o Three references, for whom similar work has been performed, must be provided. The most recent reference should be listed first. Reference checks may or may not be completed to assist with scoring of the proposed resource.