Summary

The GDOT IT Project Manager (PM) will assist in the management of multiple internal and external end to end technical projects, documentation, and processes while reinforcing defined infrastructure and software best practices. The PM will assist with implementing process improvement, documentation management, organization, and project guidelines to ensure project follow through, timeliness, and accuracy. 

Core Competencies

• Communication to collaborate often and follow-up with and support engineering management
• Attention to Detail to review incoming emails, timelines, resources, and process alignment
• Organization of daily project elements garnered in meetings that need to be planned and organized
• Flexibility to adapt to changing program demands
• Data Visualization Creation and Analysis that comes in the form of dashboards and data to help understand velocity

Responsibilities

• Collaborate with other project managers, clients, vendors, and engineering teams on various projects, presentations, and meetings.
• Understand Agile practices and use them in a hybrid organization to facilitate project tracking in a traditional project schedule and use Kanban and Scrum practices with development and engineering teams.
• Provide attention to detail to internal and external email communications to analyze in order to produce relevant and valuable responses to maintain organizational relationships and project visibility.
• Identify relevant audiences for meetings, ensuring thorough meeting preparation and creating project charter and kick off presentations that provide information such as business driver, targeted audience, communications plan, scope, project phases, and next steps for planning project schedule activities with technical teams.
• Conduct meeting analysis that results in facilitation of routine meetings/ceremonies to track projects and maintain project boards and dashboards using Jira and ServiceNow.
• Understand when and how to escalate to other groups when necessary.
• Consistently maintain project status, update project roadmaps, and adhere to defined project structure standards with the integrated tool stack provided.
• Ability to draft process and 'how to' documentation.
• Assist with identifying project constraints, risks, inefficiencies, and areas where processes can be improved and/or reinforced.
• Reinforce agreed upon priorities, policies, and team best practices.
• Utilize project management software i.e., SharePoint Project Template, Jira, Confluence, ServiceNow, Project Online, etc.
• Maintain, update, and archive project documentation.
• Familiar with all functions of Outlook including alert functions and the ability to schedule meetings utilizing the Scheduling Assistant.
• Generate and archive notes from project meetings that add value to management decision-making
• Ensure communication channels are made available for all projects to enable adequate communication and escalation process among project team members.

Experience

• 3 to 5 years of project management in technology
• Some college experience or applicable certifications (preferred) or college degree (preferred)
• Highly proficient in writing and editing
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Required/Desired Skills

Questions