Scope:
A content inventory is a list of an organization’s work processes, the content generated by those processes, and the requirements for managing that content. The Content Inventory project involves creating a content inventory for each business area in the Government of Alberta (GoA) to inform development of a government-wide functional classification scheme and associated records retention and disposition schedules, to be implemented in M365.
This project will use a standard template and procedure to deliver a content inventory for each business area in the Government of Alberta. Each content inventory will include descriptions of work processes, identification of related content types and locations, and the characteristics of and requirements for managing this content. Note that "content" includes information recorded in any format, including paper, microform, email, images, audio and video recordings, and data. The Content Inventories project is anticipated to take place over 2 or more years and will involve working with representatives of individual business areas (branches or units) in all ministries and departments in the GoA to collect the information required to complete and validate the areas' content inventories. We are currently starting year 2 of the project.
This requisition will be used to fill 3 positions that will complement an existing project team of GoA employees. Each Analyst is expected to be actively engaged with up to 10 business areas simultaneously. These positions will report to the Content Inventories project manager but will also take direction from GoA IM subject matter experts, such as Senior Records Officers and Sector IM Leads, as needed.
Duties:
This project will deliver a content inventory for each business area in the Government of Alberta, using a standard template. Each content inventory will include descriptions of work processes, identification of related content types and locations, and the characteristics of and requirements for managing this content. Note that "content" includes information recorded in any format, including paper, microform, email, images, audio and video recordings, and data.
Responsible for taking business requirements and translating them into technical requirements and solutions.
• Create project documents and associated planning documents.
• Create stakeholder analyses.
• Lead consultations and facilitate stakeholder meetings.
• Create business requirements, functional specifications and technical requirements.
• Create new business and technical processes and complete business process reviews/re-engineering for existing processes.
• Facilitate business process improvement sessions.
• Assist in the development of new IT services.
• Schedule, organize and lead project status meetings and other meetings as required.
• Provide support by bridging communication between vendors, client ministries, and corporate technical and business teams.
• Escalate unresolved issues/risks, options and recommendations.
• Responsible for business architecture design, software system specifications design, and database modelling.
• Participate iterative development using model-based processes.
• Perform project management, business and technical analysis and systems design in delivering complex software solutions spanning n-tier development environments.
• Produce project artifices with XML; UML and/or other web-services technologies.
• Prepare, update and manage documents defining the business requirements, software requirements, functional design, and project plans and schedules reflecting achievable deliverables for the applications.
• Prepare regular project status reports indicating project deliverables, possible risk and issues, time-lines and anticipated effort.
• Ensure appropriate project communication occurs to all parties involved during all phases of the project.
• Identify required user training.
• Additional responsibilities as required by the Project Manager for a Business Analyst or Lead Technical Analyst role.
Equipment requirements:
• Resource will require own equipment
Resource must provide their own computer and related equipment. The computer's operating system must be a modern version of Windows or MacOS that is compatible with Azure Virtual Desktop (AVD) and related software for remote access. Windows is preferred due to better compatibility. AVD/remote-related software will be installed on the resource's computer.
In the event that the Contractor’s resources are directed to work remotely, the Contractor shall be responsible for providing all of its equipment, including computers, software, printers, supplies, desks and chairs. However, the Province shall ensure that the Contractor’s resources have the necessary access and credentials to the Government of Alberta’s system.
In the event that, the Contractor’s resources are directed to work in-person, the Province shall provide the requisite office space, furniture and office supplies. However, the Contractor shall continue to be responsible for providing computers and software and the Province shall continue to ensure that the Contractor’s resources have the necessary access and credentials to the Government of Alberta’s system.
The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up and all other costs to perform the Services for the duration of the Contract.
Working Hours:
• Standard Hours of work are 08:15 – 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province
• Work must be done from within Alberta, due to network and data security issues.
• It is anticipated the role will be 100% remote, however in the event of an onsite meeting, the GoA does not pay for travel to attend on-site meetings, nor any expenses related to relocation, commuting, housing/accommodation, food/drink.
Notes on Location:
Resource will work remotely 90% of the time, though must be available for onsite meetings when required.
Work is anticipated to be carried out primarily remotely but attendance at some in-person meetings in Edmonton may be required 3-4 times per month.
Incumbency:
• Previously this role was filled by a contractor, however, for this and all other opportunities, the Ministry seeks the best person to fill the role.
Standard Background check required
• The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.
Mandatory Training Courses:
• Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.
Anticipated Interviews dates
• will be held between April 2-5
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request