Job Summary
As a Human Resources Coordinator in HR Shared Services, you will provide administrative
support for human resource operations and full cycle employment activities. You will manage
confidential employment records and provide excellent customer service to employees and the
public, resolving any HR questions they may have. Acts as the first point of contact for HR
related questions.

Job Duties
1. Support recruitment and onboarding efforts:
● Schedule interviews and intake meetings
● Enter data into Applicant Tracking System (ATS)
● Collaborate with internal partners to extend job offers
● Communicate status updates to applicants
● Schedule and deliver tests for safety sensitive positions and process drug and alcohol
program documents
● Present at information sessions and other assigned meetings
● Manage and monitor contingencies like background checks, driving records, references,
drug and alcohol requirements, etc.
● Acts as a panelist for candidate interviews
● Administers candidate assessment process, including acting as liaison with vendors,
communicating results to individuals and managing tracking and reporting requirements.
Frequency : 50% Daily
2. Maintain department files and process personnel records that are confidential and sensitive
in nature. Processing various other HR related programs. Making information packets.
Frequency : 25%Daily
3. Provide customer service to employees, candidates, and the general public. Reply to any
HR-related inquiries in a timely, professional, and welcoming manner. Answering phones
and emails.
Frequency : 20% Daily
4. Perform other duties of a similar nature, as assigned.
Frequency : 5% Weekly
Minimum Qualifications
● 2 years of general administrative, recruiting, scheduling, or human resources related
experience
● 2 years of experience performing highly detailed work involving sensitive or privileged
● information

● Strong public speaking and presentation skills
● Proficiency with Microsoft Office tools
An equivalent combination of education and experience to successfully perform the job
duties are also accepted.
Knowledge Requirements
● General office procedures, practices, and etiquette
● Grammar rules
● Customer service principles
● Procedures for handling privileged or confidential documents
Skill Requirements
● Fostering an inclusive workplace where diversity, equity and inclusion is valued and
leveraged to uphold Community Transit’s Core Values and achieve the vision and mission
of the organization
● Time management, multi-tasking, and adjusting to changing priorities
● Data Management and organization skills
● Critical Thinking. Using logic and reasoning to approach problems
● Written and interpersonal communication
● Public speaking and presenting
● Attention to detail
● Working cross-functionally
● Great customer service
● Exercising good judgment, to discern when to take problems to a higher authority for
resolution or guidance
● Proficiency with Microsoft Office tools
Preferred Skills and Knowledge
● 1+ year of experience with an applicant tracking system or full cycle recruitment
● Familiarity with iCIMS and/or PeopleSoft (Or similar ATS and HRIS systems)
● Experience hosting Zoom or Teams Meetings including organizing breakout rooms and
presenting information to a diverse audience
Working Conditions
100% of your work will be performed in an office environment and requires you to operate
standard office equipment and keyboards. You will be required to move throughout and between
different office buildings. You may also need to complete tasks in noisy environments.