Summary:

Join our team as a Document Management Specialist to design, implement, and manage a scalable document management system (DMS). This remote role, based in Montreal, requires expertise in system integration, security compliance, and policy development. Responsibilities include developing document lifecycle policies, ensuring system interoperability with enterprise platforms, enforcing data security standards, and providing staff training. Ideal candidates have experience with document management software, IT architecture, and regulatory compliance (GDPR, HIPAA). Strong problem-solving and analytical skills are essential. This exclusive opportunity offers a competitive rate of $60/hr CAD for professionals seeking a critical role in information management.

Key Responsibilities:

System Design & Implementation:

• Develop and deploy a scalable, efficient document management system tailored to organizational needs.
• Analyze stakeholder requirements and translate them into functional system specifications.
• Ensure optimal performance, reliability, and scalability of the DMS.

Policy Development:

• Establish document lifecycle management policies covering creation, storage, retrieval, and disposal.
• Implement access control measures to safeguard sensitive data.
• Develop and maintain version control policies to manage document updates efficiently.

System Integration:

• Ensure seamless interoperability between the DMS and enterprise systems (ERP, CRM, HR platforms).
• Lead data migration strategies to transfer existing documentation into the new system.

Security & Compliance:

• Enforce document security best practices to prevent unauthorized access and data breaches.
• Ensure compliance with industry regulations such as GDPR, HIPAA, and other relevant standards.

Training & Support:

• Provide staff training on document management procedures and tools.
• Offer technical support to resolve issues related to the DMS.

Audit & Quality Control:

• Conduct regular system audits to ensure data integrity and adherence to compliance standards.
• Implement quality control measures to maintain document accuracy and accessibility.

Required Qualifications:

• Education: Bachelor’s or Master’s degree in Information Technology, Computer Science, or a related field.
• Experience: Several years of experience in document management, IT architecture, or enterprise system integration.
• Technical Proficiency: Strong knowledge of document management software (e.g., FileNet, SharePoint), database management, and IT infrastructure.
• Soft Skills: Excellent problem-solving, analytical, and communication skills.