NOTE: OPP-2 Security Clearances could take approximately 10 weeks to process.
• Manage, oversee, track, and update large complex projects, including the schedule, risks, and deliverables.
• Provide support to the project team and Ministry partners to complete and manage all required aspects of the project including documentation.
• Work with project team to ensure successful delivery for the Public Safety Radio Network (PSRN) project.
• Develop project plans that identify resource, time, and budgetary needs.
• Host project meetings with team, managers, and stakeholders.
• Provide feedback, advice, project updates and encouragement to team members.
• Manage deadlines and push the team to ensure timeliness.
• Track project milestones and assist in project acceptance.
• Working with the client representatives and in partnership with other project managers to develop integrated plans.
• Managing deliverables and dependencies that cross multiple in-flight projects.
• Supporting the PSRN Program by proactively identifying, communicating, and managing multi-faceted client-facing risks and issues to deliver a superior customer service experience and to support efficient and effective project delivery.
• Interacting directly with ministry clients, business partners, and project team members to develop and maintain strong ongoing relationships, always looking for opportunities to improve client satisfaction.
• Developing and presenting ministry-specific dashboards, reports, and other project management collateral.
• Proactively identifying risks and issues pertaining to the assigned work package, developing mitigation options, and presenting these to the overall Project Champions and the Portfolio Team.
• Establishing trust with vendors, stakeholders, and peer groups across ministries through effective relationship management.
• Creating or supporting the development/ updating of project artifacts, associated documentation, Briefing Notes, Change Requests, Contracts, Request for Bid (RFBs), etc.
• Ensuring project implementation plans have no adverse impact to public safety operations.
• Financial management of project as necessary or if needed.
• Developing complex network implementation and or transition and migration strategies with cross stream dependencies including vendor activities.
• Developing and implementing network implementation and or transition plans.
• Managing large-scale, complex, integrated project plans.
• All roles procured are required to be cleared through the Contractor Security Clearance Process of the OPS.
• At least 7 years of experience in project management.
• At least 3 years of demonstrated experience in managing large scale public safety radio or telecommunication infrastructure projects.
• In-depth knowledge of, and direct experience applying all phases (concept, definition, planning, implementation, and closeout) of advanced project management concepts, practices, and procedures to a large-scale, complex, high-value projects in order to meet critical timelines.
• Experience facilitating effective meetings; creating and maintaining associated documents including minutes, action items, RACI charts, risk logs, critical path, etc.
• Proficiency in creating and managing project schedules using MS Project and Excel, developing/ assessing process flows, Visio, and establishing/ reviewing/ updating key performance indicators (KPIs).
• Ability to proactively identify risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations; and build reports to support decision-making on project scope, schedule, cost, etc.
• A team player with the ability to coordinate and lead multiple tasks, empower junior staff, monitor progress, provide guidance and hit milestones.
• Leadership aptitude: able to operate tactically and strategically, building relationships within the team and with key stakeholders.
• Knowledge of radio and/or telecommunications systems.
• Excellent communication and organizational skills.
• Problem solver: ability to quickly identify and analyze risks, issues, and problems, develop mitigation options and make appropriate recommendations for resolution.
• Experience facilitating effective meetings; creating and maintaining associated documents including minutes, action items, RACI charts, risk logs, critical path, etc.
• Superior consultation, negotiation, and relationship management skills; able to create a positive team environment.
• Proficiency in creating and managing project schedules using MS Project and Excel, developing/ assessing process flows, Visio, and establishing/ reviewing/ updating key performance indicators (KPIs).
• At least 7 years of experience in project management.
• At least 3 years of demonstrated experience in managing large scale public safety radio or telecommunication infrastructure projects.
• Ability to mentor junior staff.
Criteria Ratings MUST TOTAL 100
Program Management Skills
35 points
• In-depth knowledge of, and direct experience applying all phases (concept, definition, planning, implementation, and closeout) of advanced project management concepts, practices, and procedures to a large-scale, complex, high-value projects in order to meet critical timelines.
• Able to work effectively on concurrent tasks, while also building capacity and providing opportunities for junior staff.
• A professional who can work without immediate direction while successfully informing management of required support (when needed).
• Ability to apply and interpret business rules and concepts in daily work.
• Demonstrated experience in managing project activities across multiple complex technology projects.
• Experience leading portfolio level planning sessions, or technical review sessions, involving multiple projects and working across teams to achieve project goals.
• Demonstrated experience leading meetings, preparing and distributing/ presenting project updates, progress reports, risk mitigations, recommendations, etc. to project stakeholders.
• Experience developing, implementing, and managing complex network transition and migration strategies.
• Ability to manage vendor commitments, provide oversight and direction to ensure contractual obligations are met.
• Experience managing interdependencies related to key contract deliverables.
• Reasonable knowledge of industry standards and methodologies.
• Demonstrated experience identifying and evaluating specific issues or risks, providing options analysis, and recommending action plans to mitigate the risks.
• Demonstrated experience with standard project management tools, such as, MS Project, Clarity/Planview, Visio, MS Office Suite, SharePoint, PowerBI or equivalents.
• Experience creating and maintaining project management artefacts/project collaterals, such as, meeting minutes, project plans, briefing notes, change requests.
• Experience working with both the business users and technology / infrastructure teams.
• Excellent planning and time management skills with a focus on attention to detail.
Communication and Relationship Management
25 points
• Excellent communications skills, both written and verbal. Able to succinctly articulate key project information in a politically astute manner.
• A team player with the ability to coordinate multiple tasks, empower junior staff, monitor progress, provide guidance and hit milestones.
• Able to build relationships with project partners, establish trust, and establish a common/ shared goal through effective facilitation, consultation, and interpersonal skills.
• Experience developing and presenting briefing notes, status reports, communications, team & executive presentations. Attention to detail.
Public safety radio or telecommunications infrastructure experience in a large public sector entity
20 points
• Direct experience working on/ in public safety radio and/or the telecommunications field.
• Experience working on related large and complex projects.
• Demonstrated experience of working with multiple stakeholders in a broader public sector (BPS) environment.
• Experience of projects involving, network design, network implementation, civil structures, user equipment distribution, operations, or governance.
• Knowledge and experience both in strategic and operational public sector governance models, experience managing complex, multi-unit, multi-stakeholder, and multiple levels of public sector executive stakeholder project team.
• Demonstrated experience developing mutually beneficial relationships with public sector entities.
Analytical and Problem Solving
20 points
• Ability to proactively identify risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations; and build reports to support decision-making on project scope, schedule, cost.
• Accurately document issues, gaps, and inconsistencies when they happen and develop strategies/ mitigations/ lessons learned.
• Utilize judgement to explore cross team/ project opportunities for improvement.
Knowledge Transfer
• All completed, or in progress, deliverables, artefacts/ documents.
• Processes used for Developing deliverables.
• All analysis, stakeholder management tools (RACI), and supporting information.
• Project Manager / Team members.
1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.
Max no of submission- 11(eleven)
Must haves: