Job Summary:
Prepares the most time- and resource-efficient daily Operating Room schedules based on physician
requests, physician history files, hospital admissions, emergent/add-on cases, cancellations, etc.
Maintains the daily operation of the posting department using department specific surgical scheduling
software and procedures.

Requirements:
- High School Diploma/GED ; Associate's degree preferred
- 1-2 years+ surgery scheduling experience required

Essential Functions:
Schedules
Schedules the procedure on-line using department specific guidelines. Assignments must maximize OR
utilization while minimizing possible OR schedule delays.
Tasks:
Prepares and reviews schedules for Operating Rooms. Continuously updates and implements requests
for changes, cancellations, and reactivations to the schedules; maintains a Wait List of procedures
when necessary, giving consideration to first time requested, equipment and staff constraints, and
physician availability.
Distributes schedules to appropriate departments.
Provides clinical coordinators in all OR areas with up-to-date and accurate future schedules, so they
may anticipate patient and surgical, anesthesia, and nursing staff needs. Provides physician with
reports as requested.
Obtain from the MD's office the appropriate site and/or levels
Maintain the number of rooms in operation each shift per policy
Collaborate with the Posting Coordinator any changes that may have occurred on the schedule
Review equipment conflict when posting cases
Maintain correct spelling of procedures on the schedule
Carry out the daily surgical schedule in collaboration with anesthesia, clinical leader, and other
healthcare professional (as needed)
Under direction, operates in accordance with all clinic standards including adherence to the use of
Cerner EMR.
Patient Education & Prep
Coordinates between the surgeon and the patient the timing, preparation and expectations for surgical
procedures.
Tasks:
Determines a surgical date based on surgeon and patient availability and readiness
Receives and assesses from the surgeon the expected procedure and preliminary diagnosis. Assigns
appropriate procedure and diagnosis codes
Obtains and documents special directions regarding anesthesiology, equipment and other needs for
the procedure
Counsels the patient about what to expect regarding the pre-admission process, appointments for
ancillary services and scheduling post-operative appointments. Assures that the patient fully
understands the procedures and a signed consent was obtained from the clinician