Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files/boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director, Senior Office Administrator, Executive Director’s Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail/courier tasks.

The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

RESPONSIBILITIES AND ACTIVITIES:

File/Records management
• Assess the contents of files and paperwork within archiving boxes.
• Prepare the files, electronic inventory sheets and courier archive boxes.
• Determine disposition of those files and paperwork.
• Follow established policies and procedures regarding records management.
• Locate, retrieve, or make copies of files as requested.
• Using the Government Records Retention Schedule, prepare, list electronically and
box appropriate files to be sent for archiving.

General Office Support
• Filing and internal records management (in addition to archiving).
• Respond to telephone or electronic inquiries and forward to the appropriate
person/area.
• Process incoming and outgoing mail.

Additional information to suppliers
Per worker model below this is an Onsite role.
Working Hours/location:
• Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.
• Location: ELVEDEN CENTRE, GUINNESS HOUSE – 727 7th Ave SW Calgary

Incumbency:
• Net new role

Background check required.
• The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.

Mandatory Training Courses:
• Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.

Anticipated Interviews dates
• Interviews are expected to be held between June 9-13. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Equipment requirements:
• The Province shall provide the requisite office space, Computer, furniture and office supplies. The Province shall continue to ensure that the Contractor’s resources have the necessary access and credentials to the Government of Alberta’s system.

The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.

Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 30%
Interview Process: 60%

SUBMISSION MUST INCLUDE:
• RESUME
• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.
• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
• THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.