Role Description
The Project Control Analyst is expected to assist Project/Program Managers with various
day-to-day project management tasks.
Responsibilities:
Schedule, attend and participate in planning and collaboration meetings
Document and follow up on important actions and decisions from meetings
Support the project/program managers in the preparation of necessary presentation materials
Support the project/program managers in ensuring that project deadlines are met
Provide administrative support as needed
Undertake project tasks as required
Maintain program management artefacts in alignment with the established program
management framework and methodologies
Ensuring projects adhere to frameworks and all documentation is maintained
appropriately
Provide support for program governance activities
Co-ordinate and contribute to reporting and briefing materials for various levels of management
Support project/program managers in the identification and management of issues and risks
Support project/program managers in planning and tracking project activities using collaboration management tools
Create and maintain comprehensive supporting documentation as required
SKILL REQUIREMENTS/QUALIFICATIONS
A clean criminal record check status will be required at the proponent’s expense prior to the successful Service Provider Resource(s) arriving onsite or working remotely. Maintaining a clean status is required throughout the Proponents contract. An enhanced background check, completed by Manitoba may be required on certain projects due to the confidentiality of the materials shared to the Proponent. If the proponent fails, they must rectify on their own cost and time.
The following are minimum qualifications and/or experience for the delivery of the Services.
• Minimum seven (7) years of experience as a Project Coordinator
• Experience providing program co-ordination support for a large, diverse program with an established program management framework
• Experience tracking project/program budget and schedule
• Experience with coordinating and contributing to reporting and briefing materials
• Strong political acumen
• Excellent analytical, problem-solving and decision-making skills
• Strong interpersonal skills capable of maintaining strong relationships
• Strong presentation, verbal and written communication skills
• Strong organization and multitasking skills
• Ability to pay attention to detail and think ahead
• A team player with a track record for meeting deadlines and delivering high profile
complex initiatives
• Experience in the use of collaboration management tools such as Microsoft Teams
• Experienced user of MS Office toolset including Microsoft project, Word, Excel,
PowerPoint, SharePoint and Teams
• Knowledge of Project Management best practices
• Ability to provide a Clean Criminal Record Check from your local police service.
Manitoba Justice Security Clearance team does not accept third party record checks.
Desired Experience and Skills:
• Experience as a Project Coordinator in Public Sector
• Certification from project management accreditation body such as PMI (Project management Institute) or PRINCE2
RESOURCES PROPOSED
Proponent must complete Appendix D – RESOURCE SKILLS AND EXPERIENCE FORM for each Resource that is being proposed by the Proponent. Supporting comments should be provided to demonstrate how the Resource meets and/or exceeds the outlined experience, education, and skills. Resource current location should be included in the Response Matrix and whether they are ready to re-locate if out of Province or not.
The proponent's proposed resource must have required skills, knowledge, and experience to perform the duties and responsibilities of the role for which they are hired. Manitoba will not provide training, reimburse cost or approve billable time for the training of such skills and knowledge. The examples of such training include but are not limited to TOGAF, Salesforce, Microsoft Power BI, Dynamics, .Net, Project Management Institute (PMI), and International Institute of Business Analysis (IIBA).
Employee References - Provide a minimum of two (2) references for each Resource being proposed. References should be for experience directly related to the area or expertise for which the Resource is being proposed to provide the Services. References should be included in the Response Matrix.